Creating an Office Cleaning Schedule

Why Keeping a Clean Office Matters

A clean, organized office environment is about more than surface-level appearance. When you prioritize cleaning, you can create a space your employees actually want to be. With a clean and pleasant office to work in, they’re more likely to feel comfortable and free to do their best work. This can lead to higher morale, reduced turnover, and even greater productivity.

Additionally, a cluttered and disorganized workspace is bad for more than morale—it affects your building, too. Regular cleaning and maintenance can help prevent damage and deterioration, extending the lifespan of the space.

But how do you develop an effective office cleaning schedule, and what goes into one? How can you tell which tasks need to be completed daily, weekly, or monthly? Keep reading to learn everything you need to know.

Daily Cleaning Tasks

Daily cleaning is the foundation of a clean office environment. By consistently addressing routine tasks, you can maintain a tidy workspace and prevent the buildup of dirt and grime. Some of the essential daily tasks to put on your office cleaning schedule include:

Wiping down surfaces: Wipe down desks, countertops, and other surfaces with a disinfectant cleaner to remove germs and bacteria.
Cleaning floors: Clean your floors daily to remove dirt, dust, and debris and prevent the accumulation of allergens.
Emptying trash: Regularly remove trash to prevent unpleasant odors and attract pests.
Sanitizing high-touch areas: Pay special attention to high-touch areas like door handles, light switches, and keyboards, as these areas can harbor germs.

Tips for Efficient Daily Cleaning

To keep a clean office, you’ll want to develop and follow a daily cleaning schedule to ensure that all tasks are completed consistently. Be sure to choose cleaning products that are safe for the environment and your employees’ health.

Weekly and Monthly Cleaning Tasks

While daily cleaning maintains a basic level of hygiene, more thorough work is sometimes essential to address more intensive needs. These tasks should be on your office cleaning schedule on a weekly:

Deep cleaning bathrooms: Thoroughly clean and sanitize bathroom fixtures, floors, and walls to prevent the spread of germs and bacteria. This includes your toilets, sinks, hand dryers, and more.
Cleaning windows and mirrors: Clean windows and mirrors to enhance natural light and improve visibility throughout the office. Don’t forget the window sill!
Dusting shelves and furniture: Dust shelves, furniture, and other surfaces to remove allergens and debris, creating a healthier and more pleasant workspace.

The following tasks should be completed on a monthly basis at your business:

Cleaning carpets and upholstery: Clean carpets and upholstery to remove dirt, stains, and allergens, improving the overall appearance and hygiene of the office.
Cleaning ceiling fans and light fixtures: Clean ceiling fans and light fixtures to remove dust and improve energy efficiency.
Organizing storage areas: Organize storage areas to maximize space, improve efficiency, and reduce clutter.

Tips for Effective Weekly and Monthly Cleaning

Schedule deep cleaning tasks in advance to ensure that they are completed on a regular basis and do not interfere with daily operations. For larger or more specialized cleaning tasks, consider hiring professional cleaning services to ensure thorough and efficient cleaning.

Now more than ever, businesses are focused on sustainability—and your cleaning can be too! Learn more about green cleaning from Carlson Building Maintenance.

Our Green Cleaning Solutions

Equipment and Electronics Cleaning

Regular cleaning of electronics is essential. By following proper cleaning guidelines, you can maintain the efficiency and lifespan of your office space’s vital equipment. Here’s a look at some guidelines to follow as you add this task to your office cleaning schedule:

Computers and laptops: Gently wipe down screens and keyboards with a soft, lint-free cloth. Clean the exterior of the computer with a mild cleaning solution and a soft cloth.
Printers and scanners: Regularly clean the glass plate of scanners and remove any paper jams. Clean the exterior of the printer with a soft, lint-free cloth.
Phones and tablets: Wipe down screens and cases with a soft, lint-free cloth. Avoid using harsh chemicals that can damage the screen.
Office equipment (e.g., copiers, fax machines): Follow the manufacturer’s cleaning instructions for specific equipment. Regularly clean the glass plate of copiers and remove any paper jams.

Tips for Safe and Effective Cleaning

To prevent electrical shock, always unplug equipment before cleaning. Additionally, be sure to avoid using abrasive materials that can scratch or damage surfaces. Harsh chemicals can also damage equipment and components. Instead, use mild cleaning solutions or distilled water.

Routine Inspections and Maintenance

Regular inspections and maintenance of your building’s systems are crucial. By addressing potential problems early, you can prevent costly repairs and create a safe and healthy work environment. Let’s take a look at some reasons you might want to add routine maintenance of things like HVAC to your office cleaning schedule.

Identifies potential problems early: Regular inspections can help detect minor issues before they escalate into major problems.
Prevents costly repairs: Addressing problems early can save money by preventing costly repairs and replacements.
Ensures a safe and healthy work environment: Regular maintenance ensures that all systems are functioning properly, creating a safe and healthy environment for employees.

Maintenance Tips

When you’re checking out your building’s equipment, be sure to adhere to the manufacturer’s recommended maintenance schedules and procedures. If you identify any problems during inspections, address them promptly to prevent further damage or safety hazards—you may want to contact a professional as well.

Discover the Difference of a Carlson Clean!

The expert team at Carlson Building Maintenance can handle all of your office cleaning needs! We’re committed to providing reliable, efficient, and affordable commercial cleaning solutions, including general cleaning, floor care, carpet cleaning, and more! Contact us today to schedule a consultation and learn how our services can benefit your business.